Purchasing Agent

Job Overview

Purchasing Agent – Part-Time

About the Role

Wingman Technology is looking for a reliable, organized, and detail-oriented Purchasing Agent to support our day-to-day purchasing and operational needs. This is a part-time position ideal for someone with strong organizational skills, excellent attention to detail, experience with Microsoft applications, and an interest in technology and business operations.

The Purchasing Agent will be responsible for assisting with the purchasing of technology equipment, materials, supplies, and services while working closely with project managers, technicians, vendors, distributors, and customers. The ideal candidate is comfortable comparing pricing, requesting quotes, placing and tracking orders, maintaining accurate purchasing records, and communicating with vendors to ensure products and materials are available when needed.

This position is 5 days per week, approximately 20 hours per week, with a standard schedule of 4:00 PM–8:00 PM. Wingman offers flexibility with scheduling for the right candidate.

Responsibilities

Purchasing and operational responsibilities may include:

• Researching and purchasing technology equipment, hardware, software, materials, and office supplies
• Requesting and comparing vendor quotes, pricing, availability, and lead times
• Creating, processing, and tracking purchase orders
• Communicating with vendors, distributors, manufacturers, and suppliers
• Tracking orders from placement through delivery
• Following up on delayed, backordered, or incorrect shipments
• Confirming products, quantities, pricing, and shipping information before orders are placed
• Maintaining accurate purchasing records and documentation
• Assisting project managers and technicians in identifying required equipment and materials for projects
• Coordinating purchasing activities based on project schedules and deadlines
• Researching alternative products or vendors when items are unavailable or outside of budget
• Monitoring inventory levels and identifying items that need to be replenished
• Maintaining vendor information, pricing records, and product information
• Reviewing invoices and purchase orders for accuracy
• Assisting with returns, replacements, warranties, and vendor credits
• Entering purchasing information into spreadsheets, databases, and internal systems
• Maintaining organized digital files for quotes, purchase orders, invoices, receipts, and order confirmations
• Assisting with estimates and cost information for upcoming projects
• Communicating order updates and potential delays to project managers and internal team members
• Supporting general administrative and operational needs related to purchasing

Technology & Microsoft Experience

The ideal candidate should be comfortable working with technology and learning new software platforms.

Experience with the following is preferred:

• Microsoft 365
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• Microsoft Azure
• Cloud-based applications and services
• Online vendor and purchasing platforms
• Inventory and order-tracking systems
• File management and document organization

Strong Excel skills are particularly valuable for maintaining pricing information, tracking orders, managing purchasing records, and comparing vendor quotes.

Experience with Azure or other cloud platforms is a plus, but candidates who demonstrate strong technical aptitude and a willingness to learn are encouraged to apply.

What Makes Someone Successful at Wingman?

The most successful members of our purchasing and administrative team are people who:

• Are dependable and accountable
• Have excellent attention to detail
• Stay organized and maintain accurate records
• Communicate clearly and professionally with vendors and team members
• Take initiative and follow through on tasks
• Are comfortable negotiating or comparing pricing
• Can manage multiple orders and deadlines at the same time
• Are comfortable working with technology
• Learn new software and purchasing systems quickly
• Understand the importance of accurate purchasing and cost control
• Work well with project managers, technicians, vendors, and customers
• Take ownership of their responsibilities and follow tasks through to completion

Schedule

Part-Time: Approximately 20 hours per week
Schedule: 5 days per week, generally 4:00 PM–8:00 PM
Schedule Flexibility: Flexible scheduling available for the right candidate
Work Location: In Person

Qualifications

• Purchasing, procurement, administrative, office, customer service, or related experience preferred
• Strong working knowledge of Microsoft Office / Microsoft 365
• Strong Microsoft Excel skills preferred
• Experience communicating with vendors or suppliers is a plus
• Experience creating or managing purchase orders is a plus
• Experience comparing quotes, pricing, or product specifications is a plus
• Experience with Microsoft Azure or other cloud technologies is a plus
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Strong attention to detail
• Ability to work independently with minimal supervision
• Ability to manage multiple orders, projects, and deadlines
• Comfortable learning new software, technology, and purchasing platforms
• Reliable and professional work ethic

Why Work at Wingman Technology?

Wingman Technology is a growing technology company that values dependable, motivated individuals who want to develop their skills and take on additional responsibility.

This position provides an opportunity to gain hands-on experience in purchasing, procurement, vendor management, technology operations, project coordination, and IT systems while working alongside an experienced technology team.

As Wingman continues to grow, there may be opportunities for the right candidate to expand their responsibilities and take on additional purchasing, operations, and administrative duties.

Benefits

• Flexible schedule
• Paid training
• Opportunity for professional growth
• Exposure to technology purchasing and procurement
• Experience working with Microsoft and cloud-based technologies
• Opportunity to work directly with vendors and technology distributors
• Opportunity to expand responsibilities as the company grows

Pay: $19.00 - $22.00 per hour

Work Location: Hybrid remote in Boston, MA 02133