Purchasing Agent

To be considered for this position, interested applicants must apply online to Shepherd University's career portal - https://jobs-shepherd.peopleadmin.com/postings/19367

Established in 1871, Shepherd University is a premier public university, grounded in the liberal arts and sciences, offering a wide spectrum of academic programs to students in West Virginia, across the country, and around the globe. Thanks to our convenient location and affordable pricing, Shepherd is considered a second home to many residents of West Virginia, Maryland, Virginia, Washington, D.C., and Pennsylvania.

Shepherd University seeks a Purchasing Agent to join our team!

Closely coordinates with Executive Director of Procurement and the Accounts Payable Manager for procurement, payment, and receiving of goods and services. Apply and enforce all applicable provisions of Institutional, State and Federal policies and guidelines. Create and maintain vendors in the Oasis and Banner systems. Create, maintain, and complete Requisitions, Encumbrances and Purchase Orders. Collects and processes all vendor W-9s, WV-48 agreements, and designated agreements and contracts as identified. Purchase and contract materials, supplies and equipment. Maintain the University’s purchasing files and scans.

P-Card Co-Coordinator: This position assists the Accounts Payable Manager to ensure that all rules and regulations as mandated by State Code, Higher Education Policy Commission of West Virginia Purchasing Manual Regulations and Shepherd University Purchasing Policies and Procedures are abided. Position is responsible for all facets of the P-Card program including but not limited to processing applications, training maintenance and reconciliation of the P-Card master account. Also performs auditing of all transactions made with the P-Card. Accounts Payable Support: This position will assist with the processing of invoices, travel authorizations, travel settlements, and other documents so cross functioning is performed within the department to ensure coverage as needed. Provides general assistance to Procurement personnel as needed. Provide responsive and courteous customer service to all internal and external customers who may be in contact with the Procurement Staff. Other duties as assigned.

Minimum Qualifications:

Bachelor’s degree and at least four years of accounting, finance, business, accounts payable, purchasing and/or related experience with proficiency in Microsoft Word and Microsoft Excel.

Preferred Qualifications:

Experience in Banner Finance or Expense Management System

Appointment to this position will be contingent upon a satisfactory background check.

We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including:

o 13 paid holidays

o 24 days annual leave (vacation) per year

o 18 sick days per year and the flexibility to use that time to care for immediate family members

o Wide range of health insurance and other benefits

o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks

o Tuition waivers for employees and their dependents

Pay: $38,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person