Purchasing Agent

ROLE AND RESPONSIBILITIES:

Purchasing & Vendor Management

• Create and manage purchase orders for stock and non-stock materials.
• Verify purchase order confirmations, pricing, quantities, unit of measure, and lead times.
• Source products and obtain pricing and availability from vendors.
• Develop and maintain strong supplier relationships.
• Monitor vendor performance and follow up on outstanding purchase orders.
• Coordinate product returns, credits, and claims for damaged, missing, or incorrect materials.
• Obtain proof of delivery and supporting documentation for direct shipments.

Order Tracking & Communication

• Track and monitor incoming purchase orders and delivery schedules.
• Maintain accurate purchase order status and delivery dates within Prophet 21 (P21).
• Communicate shipment delays, shortages, and supply chain issues to Sales and Operations teams.
• Respond promptly to purchasing-related emails and inquiries.
• Work closely with internal departments to ensure customer expectations are met.

Inventory & Administrative Support

• Assist in maintaining proper inventory levels to support customer demand.
• Research and process special-order and non-stock items.
• Review aging purchase orders and determine closure or corrective action.
• Work with Accounting to resolve invoicing discrepancies and vendor billing issues.
• Perform general administrative duties and support special projects as needed.

QUALIFICATIONS AND REQUIREMENTS:

Required

• Strong organizational, time management, and follow-up skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Intermediate Microsoft Excel skills.
• Basic math skills, including unit of measure conversions.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to travel between all NJ & NY locations when necessary.

Preferred

• Knowledge of building materials, construction products, or distribution.
• Experience in purchasing, procurement, inventory management, or supply chain operations.
• Experience using an ERP system.

Additional notes:

• We hire for attitude and will train skills for the right candidate
• System - Experience with Epicor Prophet 21 is a plus but not required.
• Additional training will be provided on all company systems and processes.

About the company:

Extech is the leader in the building materials industry in the Tri-state area.

About the job:

• Respond to our internal customers to meet the expectations of our external customers.
• Work as part of a team; act with integrity.
• Continue to learn our processes, products, and increase your knowledge for growth within the company
• Care about the job, your co-workers, our customers, and our company goal

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Experience:

• Procurement: 1 year (Preferred)
• Purchasing: 1 year (Preferred)

Ability to Relocate:

• East Rutherford, NJ 07073: Relocate before starting work (Required)

Work Location: In person