Purchasing Agent

Company Overview:

Aireco Supply, Inc., a trusted name in the HVACR industry for over 70 years, is a leading wholesale distributor of Heating, Ventilation, Air Conditioning, and Refrigeration products throughout the Mid-Atlantic region. Founded in 1952 as Atlantic Baker’s Supply, Aireco has grown from a single-location refrigeration house into a dynamic, customer-focused company with 43 locations across Maryland, Virginia, and Delaware, serving the greater Washington, D.C. area.

Built on the foundation of what we call the “Aireco Advantage”—a commitment to superior customer service, deep product inventory from the industry’s best brands, and a knowledgeable, experienced team—Aireco has become a valued partner to contractors and businesses for generations.

As we continue to expand, we’re looking for dedicated, hardworking individuals who are ready to grow with us. Aireco offers more than a job—we offer a career in an industry that’s essential, innovative, and constantly evolving. If you’re looking to be part of a company that values its people, its history, and its future, we invite you to explore our open positions and apply today. Learn more about our company at www.aireco.com.

Position Summary:

The Purchasing Agent is responsible for supporting procurement activities across Aireco Supply, Inc. by ensuring timely product replenishment, maintaining accurate purchasing records, and fostering strong supplier relationships. Based at our corporate headquarters in Laurel, MD, this role works closely with the purchasing team, branch personnel, sales, operations, logistics, and vendors to ensure product availability and inventory levels that support customer demand and company profitability.

Key Responsibilities:

• Create and manage purchase orders to maintain appropriate inventory levels across multiple branch locations.
• Monitor inventory, demand trends, and replenishment requirements to support product availability while minimizing excess inventory.
• Coordinate with vendors regarding order status, lead times, pricing, product availability, and shipment schedules.
• Support vendor negotiations and assist in maintaining pricing, rebate, and promotional program information.
• Review and resolve purchasing discrepancies, backorders, invoice variances, and receiving issues.
• Maintain accurate purchasing, vendor, and product data within the ERP system.
• Collaborate with branch personnel, sales teams, and distribution operations to ensure inventory needs are met.
• Assist with inventory planning initiatives and support seasonal and promotional purchasing activities.
• Ensure compliance with company purchasing policies, procedures, and best practices.

Qualifications:

• Associate’s or Bachelor’s degree in Supply Chain Management, Business Administration, or a related field preferred.
• 2-5 years of purchasing, inventory management, supply chain, or distribution experience preferred.
• HVAC/R, plumbing, electrical, or building products distribution experience is a plus.
• Experience working with ERP systems; Infor Trend WebUI experience preferred.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent communication and relationship-building skills.
• Strong analytical and problem-solving abilities.

Key Competencies:

• Detail-oriented and highly organized.
• Strong analytical and inventory management aptitude.
• Effective communicator with excellent customer service skills.
• Ability to build and maintain productive vendor relationships.
• Results-oriented with a commitment to accuracy and efficiency.
• Collaborative team player who works effectively across departments.
• Adaptable and capable of managing changing priorities in a fast-paced environment.
• Committed to operational excellence and continuous improvement.

Preferred Attributes:

• Familiarity with HVAC/R products and distribution operations.
• Understanding of supply chain fundamentals, procurement processes, and inventory management principles.
• Experience working in a multi-branch distribution environment.
• Ability to analyze purchasing trends and make data-driven recommendations.

What We’re Looking For

The ideal candidate will be a customer-focused professional who takes pride in providing excellent service. This role requires someone who can work independently while being a strong team player, handle multiple priorities simultaneously, and maintain a positive attitude even during busy periods. The successful candidate will be eager to learn about HVAC/R products and grow within our organization.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Profit sharing
• Vision insurance

Work Location: In person