PURCHASING AGENT I

The Purchasing Agent I is responsible for all procurement and purchasing activities on assigned projects.

ESSENTIAL JOB FUNCTIONS:

• Purchases the highest quality merchandise at the lowest possible price

• Prepares and manages order requests & purchase orders in purchasing software

  • Helps solicit bid proposals and review all staff order requisitions for goods and services
  • Updates and maintains user profiles, undelivered orders, returns & request for refunds
  • Sets up new ship-to accounts for punchout vendors
  • Manages the internal electronic catalog
  • Works with graphics dept and vendors on NEMS specialty orders
  • Works with staff and vendors on defective or unacceptable goods and determine corrective action
  • Troubleshoots software issues with the software tech support, when needed

• Researches and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history

• Works with the Accounting department on invoice discrepancies

• Manages return of expired vaccines to manufacturers, for account credit.

• Runs open order reports monthly (or bi-weekly if necessary) and email staff to complete order receiving’s on delivered items, into our purchasing software.

• Assists the Purchasing Agent II or Purchasing Manager in negotiations, renewals, and administration of contracts with suppliers, vendors, and other representatives

• Maintains computerized procurement records; conducts one-on-one training on our procurement software

• Maintains communication and working relationships with vendors

• Assists with any special projects, as assigned.

• Must be able to lift packages up to 20 lbs

• Performs other job duties as required by manager/supervisor

• Completion of a high school diploma or equivalent

• Must be proficient in computers and ability to learn new applications

• Excellent communication, organizational and budgeting skills

• Demonstrated skills in problem identification, analysis, and resolution

• Detail oriented with a strong emphasis on accuracy and timelines

• Prior experience purchasing is a plus

LANGUAGE:

• Must be able to read, write and speak English fluently
• The ability to speak a second language is an asset

STATUS:

• This is an FLSA non-exempt position.
• This is not an OSHA high-risk position.
• This is a Full Time position.

NEMS BENEFITS: Competitive benefits, including free medical, dental and vision insurance for employee, spouse and/or children; and company contribution to 401(k).