Purchasing & Admin Supervisor (School)

• Manage overall procurement and purchasing operations for the school, including sourcing, vendor coordination, negotiation, and procurement planning for academic, administrative, and operational requirements.

• Support purchasing activities related to new school projects, campus improvements, educational programs, and school development initiatives.

• Maintain accurate procurement records, contracts, documentation, and prepare timely purchasing and cost reports.

• Ensure all procurement and administrative activities comply with school policies, financial procedures, and relevant regulations.

• Negotiate pricing, quantities, delivery schedules, service agreements, and commercial terms with suppliers and service providers to achieve cost efficiency and value for the school.

• Monitor and ensure purchased goods and services meet required standards in quality, quantity, pricing, and delivery timelines.

• Develop and maintain strong relationships with suppliers, contractors, and service providers while continuously improving supplier performance to meet KPIs and service expectations.

• Coordinate with academic and administrative departments to support procurement requirements for school operations, learning activities, and special projects.

• Effectively prioritize and manage daily procurement and administrative tasks to ensure smooth school operations.

• Oversee general administrative functions, including office supplies, facility coordination, document control, filing systems, and administrative support services.

• Coordinate with external vendors and service providers for maintenance, office equipment, transportation, cleaning services, security, and other school operational services.

• Assist in managing school assets, inventories, and related administrative records.

• Support the planning, coordination, and procurement arrangements for school events, including academic activities, parent events, graduations, sports events, exhibitions, cultural celebrations, and other school functions.

• Coordinate with internal teams and external vendors for event logistics, venue setup, equipment, catering, transportation, and event materials to ensure successful event execution.

• Monitor event-related budgets and ensure cost-effective procurement and administration for all school activities and events.

• Provide administrative support for meetings, school communications, scheduling, and cross-department coordination as assigned.

Qualification

• Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, Event Management, or related fields.

• Minimum 1–3 years of experience in purchasing, procurement, administration, event coordination, material planning, or related functions. Experience in an international school or educational environment will be an advantage.

• Strong organizational, problem-solving, and interpersonal skills with a results-oriented mindset.

• Positive attitude with strong initiative, flexibility, and the ability to work effectively in a dynamic school environment.

• Good communication and coordination skills with the ability to work collaboratively across departments and with external vendors.

• Ability to manage multiple tasks, prioritize responsibilities, and work under pressure within deadlines.

• Computer literacy in MS Office applications (Word, Excel, PowerPoint) and ERP systems such as Oracle.

• Good command of both Thai and English communication skills, both written and spoken.