Purchasing & Bookkeeping Associate

Unique On The Go Corp. is seeking an organized, detail-oriented, and proactive Purchasing & Bookkeeping Associate to support our purchasing, inventory, bookkeeping, and administrative operations.

This position is ideal for someone who is comfortable working with vendors, financial records, spreadsheets, receipts, inventory, and multiple operational locations. The position reports directly to the Head of Administration.

Key Responsibilities:

Purchasing & Vendor Management

• Receive and review purchase requests from company locations and departments
• Purchase operational supplies, cleaning products, uniforms, tools, equipment, maintenance items, and office supplies
• Compare vendors, pricing, shipping costs, and delivery times
• Request quotes and negotiate pricing and purchasing terms when appropriate
• Track orders from request through delivery
• Follow up on delayed, missing, damaged, or incorrect orders
• Maintain organized purchasing records, receipts, and vendor information
• Help identify opportunities to reduce purchasing costs
• Assist with purchasing needs for new operation launches

Inventory Control

• Monitor inventory levels across operational locations
• Help prevent shortages, duplicate purchases, and over-ordering
• Maintain organized inventory records
• Monitor product usage and identify unusual or excessive consumption
• Prepare purchasing and inventory reports as needed

Bookkeeping & QuickBooks

• Record, review, and categorize financial transactions in QuickBooks
• Perform bank and credit card reconciliations
• Review company expenses and ensure proper accounting classification
• Allocate expenses to the correct location/cost center
• Organize financial information for monthly and year-end closing
• Maintain documentation for accounting, audits, and tax preparation

Corporate Credit Cards & Receipts

• Review company credit card transactions
• Request missing receipts and supporting documentation
• Verify that receipts match recorded transactions

Qualifications:

• Strong English communication skills are required
• Bilingual in English and Spanish or English and Portuguese is preferred
• Excellent organizational skills and attention to detail
• Comfortable working with spreadsheets, financial documents, purchasing records, receipts, and inventory information
• Ability to manage multiple responsibilities and follow tasks through completion
• Previous QuickBooks or bookkeeping experience is preferred but not required; training can be provided
• Purchasing, administrative, accounting support, or inventory experience is a plus

We are looking for someone responsible, proactive, organized, and comfortable communicating with vendors and different departments in a fast-paced environment.

Employment is subject to a background check. Qualified applicants with criminal histories will be considered in accordance with applicable federal, state, and local laws.

Unique On The Go Corp. is an Equal Opportunity Employer.

Pay: $45,000.00 - $50,000.00 per year

Work Location: In person