Purchasing and Commercial Executive

About the role

We are looking for a capable and commercially minded executive to manage our day-to-day commercial workflow—from purchasing and product costing to customer orders, invoicing, and delivery coordination. This is a hands-on role for someone who takes ownership, follows matters through to completion, and can coordinate confidently with suppliers, key retail customers, warehouse staff, and management.

Key responsibilities

• Manage purchasing and liaise with local and overseas suppliers.
• Negotiate and follow up on pricing, MOQ, payment terms, lead times, production, and deliveries.
• Prepare purchase orders and support stock-replenishment planning.
• Calculate product costs, selling prices, margins, and promotional profitability.
• Coordinate key retail and business accounts, including quotations, product listings, promotion submissions, and product information.
• Receive and confirm customer purchase orders, checking prices, quantities, stock availability, and delivery dates.
• Create sales orders based on confirmed customer orders.
• Coordinate order fulfilment, delivery requirements, and outstanding matters with the warehouse and operations team.
• Coordinate new-product launches across suppliers, customers, warehouse, and internal teams.
• Prepare sales reports and analyse performance by customer, product, and promotion.

About you

• Diploma or degree in Business, Supply Chain, Procurement, Sales, Marketing, or a related discipline.
• At least 2–3 years of relevant experience in purchasing, commercial operations, sales coordination, or key-account support.
• Experience in FMCG, wholesale, distribution, retail accounts, or overseas sourcing is an advantage.
• Strong numerical ability and confidence in product costing and margin calculations.
• Good negotiation, communication, and coordination skills.
• Proficient in Microsoft Excel or Google Sheets.
• Familiarity with purchase orders, sales orders, invoices, inventory processes, and ERP or accounting systems.
• Organised, responsible, and able to manage multiple priorities independently.
• Proactive and able to recommend solutions instead of merely escalating problems.
• Comfortable working in a fast-moving SME environment.