Purchasing & Estimating Associate

About Capital Homes

Since 1987, Capital Homes has been a trusted name in homebuilding throughout the Tulsa metro area. Based in Tulsa, we build about 200 single-family homes each year in communities across Tulsa, Broken Arrow, Bixby, and Owasso. Our team is guided by five core values: Integrity, Communication, Reliability, Gratitude, and Excellence. We are looking for people with high integrity and strong character who want to work where they love and love who they work with.

Job Summary

We are hiring a detail-oriented professional to join our Purchasing & Estimating team. This role’s primary responsibilities are processing Variance Purchase Orders (VPOs) and providing direct support to superintendents to ensure smooth project execution. The ideal candidate will excel at managing workflows, maintaining accurate records, and facilitating communication between field and office teams.

This is an entry-level, in-office position based at our office in Tulsa, Oklahoma. Full training will be provided.

Key Responsibilities

• VPO/WO Management: Create and manage Variance Purchase Orders (VPOs) and Work Orders (WOs), and perform maintenance at the house and development level.
• Superintendent Support: Serve as the primary point of contact for superintendents, helping them create orders and solve problems for the homes under construction.
• Database Management: Record and maintain details of VPO, Purchase Order (PO), and WO requests, creations, changes, and corrections in an Excel database.
• Budget Oversight: Monitor VPOs against project budgets, assisting with cost control and minimizing variances.
• Plan Takeoff Review: Review and update material takeoffs at the plan level, using previously recorded VPO, PO, and WO data to address overages, corrections, or changes.
• Post-Closing Budget Review: Reconcile VPOs and overages after closing to identify material takeoff issues or pricing discrepancies.
• Systems Management: Maintain accurate purchasing data in MarkSystems, our fully integrated homebuilding software, and help keep records consistent across systems.
• Process Improvement: Identify inefficiencies in VPO workflows and recommend enhancements.

Qualifications

• Strong attention to detail and organizational skills.
• Clear written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Intermediate proficiency in Microsoft Office, especially Excel (sorting, filtering, and basic formulas).
• Entry-level candidates and recent graduates are encouraged to apply.
• Experience in residential construction, purchasing, or estimating is a plus.
• Familiarity with construction management software is a plus (MarkSystems experience preferred, but not required).

How to Apply

Please send your resume to [email protected] with “Purchasing & Estimating Associate” in the subject line.

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person