Purchasing and Goods-In Assistant

Please apply using this link, direct applications through Indeed will not be considered.

https://flyttr.bamboohr.com/careers/217

About Us

We are a team of passionate individuals from 15 countries developing the world's first biosecurity platform built to combat critical pest threats to human health, food security, and the environment. With a deep commitment to trust, integrity, and collaboration, Flyttr has become the trusted partner of governments, industries, philanthropies, and communities seeking to make bold advancements on the biggest pest threats of our time. We work with urgency because lives and livelihoods depend on it. Successful candidates will find Flyttr to be an exhilarating place to do their best work, and will find that every person at Flyttr plays a critical role in a dynamic, exciting, team-oriented culture.

Role Overview

You will be the operational backbone of Flyttr's Oxford purchasing and goods-in function, ensuring that biosecurity materials, laboratory consumables, chemicals, and general supplies are ordered accurately, received correctly, and available when they are needed. This is a hands-on, office-based role that sits at the intersection of procurement administration, stock control, and logistics coordination. You will work closely with the Finance & Procurement Manager and internal teams to keep day-to-day supply operations running smoothly and compliantly.

Key Responsibilities

Purchasing & Supplier Coordination

• Raise and maintain purchase orders, obtain quotations and liaise with suppliers regarding pricing, availability, deliveries, discrepancies and returns.
• Maintain accurate supplier, purchasing and product records within the company's procurement/ERP systems.
• Support the purchasing of specialist and regulated materials, including requirements for international locations, in accordance with established company procedures and applicable regulations.

Goods-In & Stores

• Receive, inspect, record and distribute incoming deliveries, escalating damaged, missing or non-conforming goods where required.
• Maintain safe, organised and accurate stores, including appropriate handling and storage of regulated materials.
• Monitor stock levels through regular checks and cycle counts, supporting replenishment, returns, disposal and the reduction of expiry and wastage.
• Support day-to-day stores activities, including laboratory coat laundry and other operational requirements.

Office & Facilities Support

• Support the smooth day-to-day operation of the office, including reception, visitors, office supplies, equipment and workspace preparation for new starters.
• Coordinate routine maintenance and repairs with internal stakeholders and external service providers.
• Maintain appropriate office records and provide general administrative support where required.

Finance & Business Administration

• Match delivery documentation to supplier purchase orders, escalating discrepancies to Finance.
• Provide administrative support and absence cover for Accounts Payable activities, including invoice processing, supplier queries and company credit card administration.
• Support international shipping documentation, procurement records, asset-register maintenance and user training on procurement processes.
• Work closely with Science, Operations, Finance and other teams to prioritise requirements and support continuous improvement of purchasing, stores and administrative processes.

Qualifications & Experience

Essential

• Previous experience in purchasing, goods-in, stores, supply chain administration or a similar operational/administrative role.
• Experience using a purchasing, procurement or ERP system, including raising or processing purchase orders.
• Good Microsoft Office skills, particularly Excel, Word and Outlook.
• Strong attention to detail and ability to maintain
• accurate records and documentation.
• Good organisational skills with the ability to prioritise changing requirements.
• Confident communication skills and a professional, service-focused approach.
• Ability to work effectively both independently and as part of a team.

Preferred

• Experience working with regulated, hazardous or specialist materials, or within a scientific, laboratory, agricultural or life-sciences environment.
• Awareness of COSHH, safe handling/storage requirements, or import/export documentation.

A relevant vocational qualification such as CIPS, Business Administration or Logistics would be advantageous but is not essential.

Behavioural Requirements

• Commitment to, and passion for, the Flyttr mission and values.
• Responsive to the needs of an international business working across different time zones, adapting working patterns in line with business requirements.
• Positive, humble, co-operative, and professional at all times.
• Works with urgency and solves things promptly.
• Resilient and persistent in an innovative and constantly changing environment.
• Proactive, resourceful, and comfortable building processes from scratch.
• Values collaboration and works effectively with global colleagues.

Why Join Us?

At Flyttr, you will be at the forefront of critical global biosecurity efforts, working alongside a dynamic team of scientists, engineers, regulatory experts, and operational leaders on the front lines of some of the world's most pressing pest and public health challenges. You will have the opportunity to make a real contribution to a mission-driven organisation where every role matters — and where no two days are the same.

Please note this role is full-time on site.

Pay: £27,417.00 per year

Benefits:

• Casual dress
• Company pension
• On-site parking
• Sick pay
• Transport links

Work Location: In person