Purchasing & Inventory Assistant

Purchasing & Inventory Assistant (Entry-Level)

Florida Supply & Cleaning Products (FSCP) is hiring a full-time Purchasing & Inventory Assistant in Daytona Beach. This is an entry-level support role, so no purchasing experience is needed. We’ll train you on our procedures and our ERP system, Microsoft Dynamics GP.

You’ll handle purchasing paperwork, data entry, and order follow-up so our purchasing lead can focus on supplier management and inventory planning. You’ll follow established procedures and priorities, and you’ll flag anything unusual rather than handle it alone.

Pay and schedule

• $18.00 per hour (about $37,440 per year at 40 hours per week)
• Full-time, hourly
• On-the-job training provided
• Pay may be reviewed based on performance, skills, and added responsibilities

What you’ll do

Data entry and purchasing paperwork

• Enter approved purchase orders and verified product receipts into Microsoft Dynamics GP (after training)
• Match purchase orders, packing slips, and receiving paperwork, checking item numbers, quantities, and units of measure
• Compare supplier invoices with purchase orders and receiving documents, and flag differences for review
• Keep electronic files and supporting documents organized and current

Vendor and order follow-up

• Request order acknowledgments, shipping updates, and estimated arrival dates from vendors
• Update open purchase order and backorder tracking sheets
• Follow up on missing paperwork, vendor credits, and freight documents
• Notify the purchasing lead promptly about late shipments, shortages, damages, and price differences

Shipment and inventory administration

• Help schedule inbound deliveries and share confirmed arrival details with the warehouse
• Prepare paperwork for approved inventory transfers, including FSCP/Amazon transfers
• Prepare cycle count sheets, collect completed counts from warehouse staff, and enter and organize the results for review
• Help research simple inventory differences and escalate anything unresolved

Daily support

• Provide order status and ETAs to the purchasing lead, and to Sales and Customer Service when requested
• Track assigned customer backorders and special-order follow-ups
• Check assigned email and task lists, respond professionally, and report outstanding items

What we’re looking for

• High school diploma or equivalent
• Comfortable with a computer, email, Microsoft Outlook, and basic Excel
• Strong attention to detail, basic math accuracy, and the ability to follow written instructions
• Dependable, organized, willing to learn, and comfortable asking questions
• Clear, respectful communication with coworkers, vendors, and carriers
• Nice to have (not required): experience with ERP systems, inventory, or office administration

How you’ll succeed
Success in this role means purchasing paperwork is accurate and on time, order information stays up to date, and problems reach the purchasing lead early.

Florida Supply & Cleaning Products is an equal opportunity employer.

Pay: $18.00 per hour

Work Location: In person