Purchasing & Inventory Executive

Key Responsibilities

Procurement & Sourcing

• Source products and request quotations from suppliers.
• Compare pricing, quality, and lead times to support purchasing decisions.
• Prepare, issue, and follow up on Purchase Orders (POs).
• Ensure purchased goods are delivered according to agreed schedules.
• Maintain supplier records, pricing lists, and purchasing documentation.

Supplier Coordination

• Liaise with suppliers regarding order confirmations, product availability, and delivery arrangements.
• Resolve order discrepancies, shortages, damaged goods, and invoicing issues.
• Build and maintain positive relationships with existing suppliers while identifying potential new suppliers.

Order & Delivery Management

• Track purchase orders from placement through delivery.
• Coordinate with freight forwarders and warehouse teams to ensure smooth inbound deliveries.
• Monitor shipment schedules and communicate any delays or changes to relevant departments.
• Verify receiving documents against purchase orders and supplier invoices.

Inventory Support

• Monitor stock movement and notify relevant departments of low inventory.
• Assist in replenishment planning based on purchasing requirements.
• Coordinate with warehouse personnel to ensure inventory records are updated accurately after goods receipt.
• Support periodic stock counts and investigate purchasing-related discrepancies.

Administration & Reporting

• Maintain accurate procurement records and filing systems.
• Prepare purchasing reports, cost summaries, and supplier performance records.
• Ensure purchasing activities comply with company policies and procedures.
• Support process improvements to enhance procurement efficiency and cost effectiveness.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Purchasing, Logistics, or a related field.
• Fresh graduates are encouraged to apply!
• Minimum 2 years of experience in purchasing, procurement, or supply chain operations.
• Knowledge of purchasing procedures, supplier management, and procurement documentation.
• Familiar with Microsoft Excel and ERP/Inventory Management Systems.
• Strong organizational skills with attention to detail.
• Good negotiation and communication skills.
• Ability to prioritize tasks and manage multiple purchase orders simultaneously.
• Proficient in Mandarin and English (both written and spoken) to communicate effectively with suppliers and internal stakeholders.

Preferred Qualities

• Detail-oriented with strong follow-up skills.
• Proactive and able to work independently.
• Responsible, reliable, and committed to meeting deadlines.
• Team player with good cross-functional communication.
• Willing to learn and continuously improve procurement processes.

What We Offer

• Career advancement opportunities within a growing organization.
• Exposure to procurement, logistics, and supply chain operations.
• Supportive and collaborative working environment.
• Opportunity to contribute to operational improvements and business growth.