Purchasing and Logistics Staff

About the role

Responsible for the efficient delivery of materials through advanced data management, import-export documentation, and strict adherence to PEZA and Bureau of Customs (BOC) regulations. This role ensures seamless movement of goods while maintaining the company’s standing with government economic zone authorities.

DUTIES AND RESPONSIBILITIES:

Purchasing And Logistics Activities

1.          Prepares Purchase Orders (PO), sends to suppliers, and secures confirmation.

2.          Monitors production and PO status to ensure on-time delivery.

3.          Reviews and consolidates shipping documents for both import and export.

4.          Prepares necessary documents pertaining to BOC with reference in releasing of shipment.

5.          Coordinates with brokers, shipping lines, and port operators regarding sea/air shipments.

6.          Receives and acknowledges waybills and DRs for inbound transactions.

7.          Handles booking and scheduling for export shipments (including fumigation).

8.          Checks billing and arranges payment requests for brokers, forwarders, and trucking charges.

9.          Prepares necessary documents for insurance claims and declarations.

PEZA & BOC Compliance

1.       Performs lodgments of BOC and PEZA for import/export and prepares all necessary documentation for deliveries.

2.       Ensures all documents and payments are properly filed/ordered before leaving BOC and PEZA offices.

3.       Assists in the preparation of customers' ledgers and liquidation documents for PEZA and BOC.

4.       Assists in the application and renewal of Letters of Authority (LOA) and PEZA certificates.

5.       Monitors PEZA fund balances and eZTD tagging/coordination to ensure accurate and timely tagging of transactions.

6.       Delivers/submits documents to BOC, PEZA, and other government agencies (DTI, etc.) when required.

Inventory & Operations Support

1.       Performs mother coil stock entry registration.

2.       Prepares mother coil stickers and endorses them to QA for incoming inspection.

3.       Consolidates documents for stock entry (Invoice, Packing List, Mill Cert, etc.).

4.       Coordinates incoming shipment with QA for port visits.

Insurance Process

1.       Prepare summary of materials subject for insurance application.

2.       Summarize purchases, insurance declaration and corresponding payment for premium.

3.       Consolidates the requirements for insurance filing and claims.

4.       Monitor TAT Turn Around Time ensure the timeline of claims and collections.

5.       Study and analyze claim ratio and discuss with Insurance company for the improvements

QUALIFICATIONS

• Graduate of any Business-Related Course or equivalent.

• At least 2 years experience in an industrial/manufacturing setup with heavy focus on PEZA documentation.

• Excellent negotiation and interpersonal skills

• Proficient in eZTD systems.

• Excellent organisational and time-management skills with the ability to handle multiple tasks simultaneously.

• Attention to detail and accuracy in documentation and record-keeping.

• Ability to work independently and as part of a collaborative team.

• Willing to be assigned at Laguna Technopark Biñan Laguna.