Purchasing & Procurement Executive

About the role

The Purchasing & Procurement Executive serves as a core operational point of contact for inventory management, vendor relations, and procurement operations. This role involves monitoring stock levels, forecasting product demand, liaising with international principals, and ensuring accuracy in purchase orders and supplier records.

Key responsibilities

• Analyse stock levels by monitoring stock turn rates, warehouse capacity, and sales trends to prevent out-of-stock situations
• Forecast product demand by collaborating with sales and marketing teams to review market trends and adjust inventory orders ahead of major shopping seasons, sales events and product launches
• Serve as the core operational point of contact with brand owners for production lead times, product allocations, and defective goods claims
• Verify orders and postings to check that product details, SKUs, quantities, units of measure and purchase order postings are correct and consistent with approved orders
• Maintain vendor records by keeping an up-to-date registry of principal pricelists, product specifications, barcodes, and certified standard sheets
• Submit purchasing forecasts and SKU quantity recommendations by agreed deadlines, supported by sales trends, stock levels and supplier lead times
• Process approved purchase orders within agreed timelines, achieving at least 95% accuracy in product details, quantities and prices
• Match supplier invoices with purchase orders and warehouse receipt notes, and keep purchasing records complete and up to date

About you

• Diploma or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field
• Minimum 2 years of relevant experience in purchasing, procurement or supply chain operations
• High proficiency with Microsoft Excel (VLOOKUP, Pivot Tables) for purchasing records, inventory tracking and data analysis
• Basic written and spoken English and Bahasa Malaysia. Chinese literacy as an added advantage with international stakeholders

---

Please note that only shortlisted candidates will be contacted. We know how much work goes into a job application, and we want to thank you for being so considerate of our process. By focusing our communication on shortlisted candidates, we can move through the hiring process more efficiently. We wish you the very best in your search.