Purchasing & Specifications Specialist III

Position Specific Description

Recruitment Number 25-182JC, Purchasing & Specifications Specialist III, SR-20, Honolulu.

Summary of Duties

Independently performs moderately difficult work in governmental purchasing, standards and specifications development, and contracts procurement work for commodities and services that are not highly technical and complex to complex purchases of new technical equipment or services within the Judiciary's centralized purchasing program; makes independent analysis of users requirements and prepares appropriate specifications, terms and conditions; and performs other related duties as assigned.

Minimum Qualification Requirements

Education Requirement: Bachelor's degree from an accredited college or university. Excess experience of the type and quality described below, or administrative, professional, technical or other responsible work which required a high level of analytical skills may be substituted for education on a year-for-year basis.

Specialized Experience Requirement: One and one-half (1-1/2) years of responsible professional experience in purchasing which: 1) involved working with users and vendors in identifying, clarifying and specifying requirements of products; 2) included drafting specifications for formal bids and/or updating such specifications to ensure their currency and applicability; and 3) showed an understanding and use of common purchasing resources (e.g., catalogs, buyers' guides, etc.). Such experience must also have involved knowledge and application of documentation requirements for formal purchases, (e.g., bonding, indemnification, insurance, severability), formal bidding procedures (e.g., advertising, receipt and analysis of bids), and responding to inquiries regarding the bidding process.

Applicants for Purchasing and Specifications Specialist III must have had experience in the independent development of moderately complex specifications for formal purchasing and have participated in the development of complex specifications. In addition, the qualifying work experience must have clearly demonstrated possession of:

a. Knowledge of purchasing principles and practices;

b. Ability to interview users, vendors and others regarding user requirements;

c. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.;

d. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases; and develop technical specifications which clearly describe the desired product, material, equipment or service; and

e. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly.

Substitutions Allowed:

1. Satisfactory completion of all academic requirements from an accredited college or university for a Bachelor's degree with a major in purchasing or a degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one-half (½) year of the required specialized experience.

2. Satisfactory completion of all academic requirements from an accredited university for a Master's degree in public or business administration may be substituted for one-half (½) year of the required specialized experience.

3. Satisfactory completion of all academic requirements from an accredited university for a Master's degree with a major in purchasing or a Master's degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one (1) year of the required specialized experience.

4. Satisfactory completion of all academic requirements for a degree in law (LLB, JD or equivalent) from an accredited school of law may be substituted for one-half (½) year of the required specialized experience.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to [email protected], or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.

Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.