PURCHASING ASSISTANT/ ADMIN ASSISTANT

Responsibilities :-

• Prepare and process purchase orders, purchase records, quotations, and related procurement documents accurately and timely.
• To responsible for sourcing and negotiating price with suppliers
• To ensure timely arrivals of orders
• Assist in preparing, checking, and verifying purchase requisitions, purchase orders, and related documents.
• Ensure accuracy and completeness of purchasing documentation before submission for approval.
• Maintain proper filing, record-keeping and document control for all purchasing activities.
• Monitor and update supplier information, quotations, and pricing records.
• Liaise with internal departments to collect necessary information and follow up on documentation.
• Support the purchasing team in coordinating with suppliers on administrative matters (e.g., acknowledgement of orders, delivery notes, invoices).
• Perform data entry, system updates, and generate simple purchasing reports when required.
• Assist in general office clerical duties such as photocopying, scanning, and correspondence related to procurement.
• Ensure compliance with company policies, procedures, and audit requirements in all documentation.
• Perform ad hoc duties assigned by the Purchasing Manager.

Requirement:-

• Minimum Diploma / Degree in Business Administration, Procurement, or related field
• 1–3 years of working experience in admin, purchasing, or procurement role (preferably in construction)
• Knowledge of interior materials, fittings, and suppliers is an added advantage
• Proficient in Microsoft Office (Excel, Word)
• Strong negotiation, communication, and coordination skills

ADMIN ASSISTANT

Responsibilities :-

• Handle front office reception and administrative tasks (including greeting guests, managing company inquiries, and sorting & distributing mail)
• Perform general administrative duties and data entry
• Assist in documentation and maintain accurate records
• Answer incoming calls, identify purpose, and forward to the appropriate personnel

JOB REQUIREMENTS / 职位要求 :

• Minimum SPM (O-Level) qualification
• Able to work independently
• Capable of meeting deadlines with a strong sense of urgency
• Possess basic computer skills
• Willing to learn and committed to delivering quality work