Purchasing Assistant / Admin

About the role

We are seeking a detail-oriented and organized Purchasing Assistant / Admin to join our procurement team in Skudai Johor. This is a full-time position that plays a vital role in supporting our purchasing and inventory operations. You will be instrumental in ensuring the smooth flow of procurement activities, managing documentation, coordinating with suppliers, and maintaining accurate records that support the efficiency of our supply chain operations. This position offers an excellent opportunity to develop your skills within a fast-paced purchasing and procurement environment.

Key responsibilities

• Processing and managing purchase orders, requisitions and procurement documentation
• Coordinating with internal departments and external suppliers to ensure timely order placement and delivery
• Maintaining and updating inventory records and stock management systems
• Preparing quotations, purchase specifications and supplier comparison documents
• Filing, organizing and archiving purchasing and procurement documents in a systematic manner
• Assisting in the management of purchase invoices, payments and reconciliation processes
• Supporting supplier communication and relationship management activities
• Providing administrative support to the purchasing team, including data entry and report preparation
• Monitoring delivery schedules and following up on outstanding orders
• Assisting in the preparation of purchasing reports and analysis as required

What we're looking for

• Completed secondary school education or higher; qualifications in business administration, procurement or a related field would be advantageous
• Proven experience in a purchasing, procurement or administrative role, ideally within manufacturing or logistics sectors
• Strong proficiency in Microsoft Office applications, particularly Excel and Word
• Excellent organizational and time management skills with the ability to prioritize multiple tasks
• Attention to detail and accuracy in data entry and document management
• Good communication skills, both written and verbal, with the ability to liaise effectively with internal and external stakeholders
• Basic understanding of supply chain and inventory management principles
• Ability to work independently and as part of a team in a structured environment
• Familiarity with procurement systems and inventory management software is preferred
• Proactive approach with willingness to learn and develop within the role