Purchasing Assistant

About the Role: The Purchasing Assistant supports the procurement team in efficiently sourcing, ordering, and tracking materials, supplies, and services necessary for business operations.

Responsibilities

• Assist in sourcing suppliers and obtaining quotes for goods and services.
• Create and process purchase orders accurately and in a timely manner.
• Track and follow up on orders to ensure timely delivery.
• Coordinate with concerned departments to clarify purchasing requirements
• Maintain updated records of suppliers, purchase orders, and pricing.
• Communicate with vendors regarding order status, changes, or discrepancies.
• Verify and process invoices for payment in collaboration with the finance team.
• Monitor inventory levels and reorder supplies as needed.
• Performs other duties and responsibilities that may be assigned by Procurement Manager relevant to the position.

Qualifications Education

• Associates or Bachelors degree in Business, Finance, Supply Chain Management or a related field.

Experience

• Fresh Graduate or at least 1 year of experience in the same field is an advantage.

Training Skills

• Negotiation and organizational skills
• Customer service orientation
• Can manage time and meet deadlines effectively
• Familiarity with supply chain and logistics process is advantage
• Knowledge of purchasing
• Proficiency in Microsoft Office