Purchasing Assistant

Key Responsibilities & Job Description
Procurement & Supply Management: Source, negotiate, and purchase kitchen supplies, bar inventory, and other operational necessities in alignment with company standards and budget constraints.

• Inventory Control: Conduct comprehensive, regular inventory audits; track stock levels, identify discrepancies, and implement corrective actions to minimize waste or loss.

• Cross-Functional Coordination: Serve as a key liaison between the procurement department, the Accounting team (for invoice processing and budget reconciliation), and the General Manager (for approvals and strategic updates).

• Vendor Management: Maintain professional relationships with existing suppliers, evaluate vendor performance, and source alternative suppliers to ensure cost-efficiency and quality.

• Documentation & Reporting: Accurately log purchase orders, receipts, and inventory reports to ensure full transparency and compliance with internal financial controls.

Qualifications & Requirements

• Proven experience as a Purchasing Assistant, Inventory Clerk, or in a similar role (experience in the hospitality or F&B industry is highly preferred).

• Strong analytical skills with a keen ability to detect inventory discrepancies.

• Excellent communication and negotiation skills.

• Proficiency in MS Office (particularly Excel) and basic inventory management software.

• Ability to work efficiently during late-night shifts and adapt to a fast-paced environment.

Work Schedule

Operational Days: 6 days per week

Shift Hours: 4:00 PM – 12:00 AM (Night Shift)