Purchasing Assistant

• Assist in preparing and processing Purchase Orders (PO), Purchase Requisitions (PR) and procurement documents for construction materials, equipment, tools and services.
• Coordinate with project and site teams to understand material requirements, specifications and required delivery schedules.
• Source and obtain quotations from suppliers and subcontractors, and assist in price comparison and evaluation.
• Liaise with suppliers to confirm pricing, product specifications, availability, lead times, delivery schedules and payment terms.
• Coordinate and follow up on the delivery of construction materials and equipment to project sites to ensure timely delivery.
• Check delivered materials against Purchase Orders, Delivery Orders and required specifications, and report any discrepancies or damaged items.
• Assist in verifying supplier invoices and supporting documents to ensure accuracy before submission for payment processing.
• Maintain and update procurement records, supplier databases, Purchase Orders, material tracking records and inventory lists.
• Monitor material stock levels and coordinate with site personnel to ensure sufficient materials are available for ongoing construction works.
• Ensure procurement activities comply with company policies and procedures, while providing administrative support to the Procurement Department as required.

What we're looking for

• STPM, Diploma or equivalent qualification in Business Administration, Purchasing, Supply Chain Management or related field
• Proven experience in a purchasing, procurement or inventory support role, preferably within the manufacturing, construction or logistics sector
• Strong organisational and administrative skills with attention to detail
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Ability to manage multiple tasks and prioritise work effectively in a fast-paced environment
• Knowledge of procurement systems and inventory management software (preferred)
• A proactive approach to problem-solving and a willingness to learn
• Ability to work collaboratively with internal teams and external suppliers