Purchasing Assistant

Are you looking for a job that offers career advancement?

Be PART of one of the FASTEST-growing automotive brands here in the Philippines!

The EXCLUSIVE distributor of FOTON trucks, Chery Auto, Radar Evs, and BAIC in the Philippines needs a Purchasing Assistant!

PRIMARY FUNCTION:

The Purchasing Assistant is primarily responsible for monitoring Purchase Requisition Slips (PRS) from the time requests are received, processed, delivered, and served until completion and payment, ensuring timely and accurate purchasing transactions.

MAJOR RESPONSIBILITIES:

• Reviews Purchase Requisition Slips and requisition orders to verify accuracy, specifications, terminology, purpose, and completeness of requests.
• Sources and evaluates potential suppliers, compares quotations, prices, specifications, and delivery schedules, and recommends the best supplier based on price, quality, and delivery requirements.
• Prepares and processes Purchase Orders (POs), sends approved copies to suppliers, and ensures orders are properly documented.
• Follows up and coordinates with suppliers regarding deliveries, including scheduling or expediting orders and resolving shortages, missed or delayed deliveries, cancellations, and other order-related concerns.
• Responds to supplier and requesting department inquiries regarding order status, changes, and other purchasing concerns.
• Receives and inspects daily supplier deliveries, checking the quantity and quality of items against Purchase Order specifications before transmitting them to the requesting department.
• Verifies supplier invoices, bills, and supporting documents against Purchase Orders and received items to ensure accuracy prior to payment processing.
• Maintains and updates records of purchased items, supplier information, delivery details, invoices, and other purchasing documents in a timely manner.
• Conducts supplier sourcing and product canvassing through online and other available channels to support purchasing requirements.
• Keeps updated on organizational policies and government regulations affecting purchasing and communicates relevant requirements to the organization and suppliers.
• Maintains and updates the PRS Monitoring Report, including new requests received, deliveries, transmittals, and served requests.
• Prepares and submits daily reports of received Purchase Requisition Slips and weekly PRS status reports to the respective requesting departments.
• Performs other related duties and responsibilities as assigned by the Immediate Superior and VP for Finance from time to time.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• 1–3 years of experience in purchasing, procurement, or a related role.
• Knowledge of purchasing and procurement processes, supplier sourcing, quotation evaluation, and order processing.
• Strong negotiation, decision-making, coordination, and problem-solving skills.
• Proficient in multitasking, record-keeping, and monitoring purchasing transactions.
• Detail-oriented, organized, proactive, and able to manage multiple tasks and deadlines.
• Strong written and verbal communication skills, with the ability to effectively coordinate with suppliers and internal departments.
• Willing to work primarily in an office setting with occasional site visits and overtime during peak periods, as needed.

Working pattern and location:

• Hiring Date: August - September 2026
• Employment Type**: Full-time Employee**
• Work Location:On-site
• Working Hours:7:30 AM TO 5:30 PM
• Workdays: Monday - Friday
• Location:Annex Office is 728 A. Bonifacio Ave., Balintawak, Quezon City, Philippines