Purchasing Assistant

About the role

SL SOFTWARE SOLUTIONS SDN BHD is looking for a responsible and detail-oriented Purchasing Assistant to join our team in Ipoh, Perak. The role involves supporting daily purchasing activities, preparing and following up on purchase orders, coordinating with suppliers, monitoring inventory levels, verifying incoming goods, and maintaining accurate procurement records. The ideal candidate should be organized, proactive, and able to communicate effectively with suppliers and internal departments.

Key responsibilities

• Handle daily procurement activities and purchasing tasks.
• Prepare Purchase Orders (PO) and follow up on order status and delivery schedules.
• Maintain good communication and working relationships with suppliers.
• Monitor inventory levels and coordinate with relevant departments to ensure sufficient stock availability.
• Verify received goods against Purchase Orders and Delivery Orders to ensure accuracy.
• Organize and maintain procurement records, quotations, supplier information, and related documentation.
• Assist in resolving supplier-related issues involving delivery, pricing, quantity, or product quality.
• Perform other procurement and administrative duties as assigned by the supervisor.

What we're looking for

• Preferred Chinese candidates, aged 18–45.
• Diploma or Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, or a related discipline.
• Fresh graduates are welcome to apply. Prior experience in procurement or purchasing will be an added advantage.
• Strong communication, interpersonal, and negotiation skills.
• Detail-oriented with good organizational and documentation skills.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Able to effectively communicate and coordinate with suppliers and internal departments.
• Strong follow-up skills with the ability to monitor purchase orders and delivery schedules.
• Responsible, proactive, and able to work independently with minimal supervision.
• Good time management and problem-solving skills.
• Able to work effectively in a fast-paced environment and as part of a team.