Purchasing Assistant

The Purchasing Assistant is responsible for assisting in the procurement of goods and services required for hotel operations. The role ensures timely purchasing, accurate documentation, and coordination with suppliers while maintaining cost efficiency and quality standards.

Key Responsibilities

• Assist in sourcing, purchasing, and monitoring hotel supplies, equipment, and materials.
• Prepare and process Purchase Requests (PRs), Purchase Orders (POs), and other procurement documents.
• Coordinate with suppliers regarding quotations, deliveries, and order status.
• Compare supplier prices, quality, and delivery schedules to ensure cost-effective purchasing.
• Monitor inventory levels and coordinate replenishment with concerned departments.
• Verify delivered items against purchase orders and delivery receipts.
• Maintain accurate procurement records, supplier files, and purchasing reports.
• Coordinate with the Accounting and Warehouse departments regarding purchases and deliveries.
• Ensure compliance with company procurement policies and procedures.
• Perform other duties as assigned by the Purchasing Supervisor or Procurement Manager.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Hospitality Management, or any related course.
• At least 1 year of experience in purchasing, procurement, or supply chain, preferably in the hotel or hospitality industry.
• Knowledge of procurement processes and inventory management.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong negotiation, communication, and organizational skills.
• Detail-oriented and able to work under pressure with minimal supervision.
• Willing to be assigned in Cubao, Quezon City.
• Can start immediately is an advantage.

Work Location: In person