Purchasing Assistant

About the role

We are looking for a responsible and organised Purchasing Assistant to support our purchasing and procurement activities. The successful candidate will be responsible for maintaining purchasing records, following up with suppliers and deliveries, monitoring inventory requirements, checking purchasing documentation, and maintaining proper records for audit and Customs purposes.

Key responsibilities

• Maintain and update purchasing and procurement records accurately.
• Follow up on daily purchasing activities, purchase orders and delivery status.
• Coordinate and follow up with suppliers to ensure materials are delivered on time.
• Monitor inventory and stock levels to ensure sufficient materials are available for operations.
• Assist in preparing and maintaining purchase orders and related documentation.
• Check supplier invoices against purchase orders and supporting documents.
• Maintain proper procurement records, filing systems and supporting documentation.
• Assist with documentation and preparation for internal and external audits.
• Maintain and update all records and documents related to Customs audits and requirements.
• Coordinate with relevant internal departments regarding purchasing and material requirements.

About you

• Minimum 1–2 years of working experience in purchasing, procurement, supply chain, administration or a related field.
• Minimum Diploma or equivalent qualification in Business Administration, Supply Chain, Purchasing, Accounting or a related discipline.
• Computer literate and proficient in Microsoft Office.
• Knowledge of SQL accounting/business software will be an added advantage.
• Good organisational and documentation skills.
• Detail-oriented with good accuracy in handling records and documents.
• Able to follow up proactively with suppliers and internal departments.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.
• Responsible, dependable and willing to learn.

About us

Polytainer Industries is an established manufacturer of hygienic and industrial packaging solutions with more than three decades of industry experience. We continue to expand our manufacturing capabilities across jerrycans, bottles, pails, IBC tanks and steel drums, providing employees with opportunities to grow together with the company. We value people who are responsible, willing to learn, able to think independently and committed to continuous improvement.