Purchasing Assistant

The Purchasing Assistant provides administrative and operational support in the procurement process. The role assists in sourcing suppliers, monitoring inventory and orders, maintaining purchasing records, and coordinating with vendors and warehouse personnel to ensure timely delivery of quality products at competitive prices.

Job Description:

• Monitor stock levels and identify purchasing needs based on inventory requirements.
• Research and identify potential suppliers and vendors.
• Request and compare quotations, pricing, and product specifications from suppliers.
• Track purchase orders and ensure timely delivery of goods and materials.
• Update purchasing databases and records, including order dates, vendors, quantities, prices, and discounts.
• Conduct market research to monitor pricing trends and identify cost-saving opportunities.
• Evaluate supplier offers and assist in negotiating competitive prices and favorable terms.
• Prepare cost comparisons, purchase analyses, and other procurement reports.
• Maintain accurate and updated records of purchase orders, invoices, contracts, and supplier documents.
• Follow up with suppliers regarding order status, changes, delays, and delivery schedules.
• Coordinate with warehouse staff to verify that delivered products are complete, accurate, and in good condition.
• Assist in resolving discrepancies involving orders, deliveries, invoices, and supplier concerns.
• Ensure purchasing activities comply with company policies and procedures.
• Perform other purchasing and administrative duties as assigned.

Job Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing, or a related field; relevant experience may be considered.

• With at least 1 year of experience in purchasing, procurement, inventory, or a related role is preferred.

• Knowledge of purchasing procedures, supplier sourcing, and inventory management.

• Strong negotiation, communication, and interpersonal skills.

• Proficient in Microsoft Office applications, particularly Excel.

• Able to maintain accurate records and handle purchasing documents confidentially.

• Strong follow-up skills and ability to coordinate effectively with suppliers and internal departments.

• Can work independently and as part of a team.

• Willing to learn and adapt to company purchasing policies and procedures.