Purchasing Assistant

About the role

The Purchasing Staff is responsible for assisting in the day-to-day procurement operations of the company including sourcing, canvassing, supplier coordination, purchase order processing, monitoring deliveries, and ensuring timely procurement of materials, supplies, equipment, and services needed by the organization. The position supports procurement activities to ensure operational requirements are delivered efficiently, accurately, cost-effectively, and in compliance with company purchasing policies and procedures.

Key responsibilities

• Receive and review purchase requisitions from requesting departments
• Source and canvass materials, supplies, equipment, and services
• Prepare Request for Quotation (RFQ) and Purchase Orders (PO)
• Coordinate with suppliers regarding pricing, availability, and delivery schedules
• Follow up pending deliveries and ensure timely completion of orders
• Monitor procurement lead times and supplier responsiveness
• Communicate with suppliers regarding quotations, billing, and delivery concerns
• Compare supplier quotations and recommend cost-effective options
• Coordinate with Operations, Warehouse, Logistics, Finance, Engineering, and Administrative departments regarding purchasing requirements
• Maintain accurate purchasing records and procurement files

About you

• Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, or any related course
• At least 1–2 years of experience in purchasing, procurement, or administrative work is an advantage
• Knowledgeable in procurement processes and supplier coordination
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Good communication, negotiation, and coordination skills
• Detail-oriented and organized
• Able to work under pressure and handle multiple tasks
• With integrity and professionalism in handling procurement transactions