Purchasing Assistant

About the role

To provide clerical support for the department through management of purchase requests, purchase orders, and supplier documentation.

Key responsibilities

• Receive and check purchase requests for complete specifications and date needed, ensuring accuracy and correctness prior to forwarding to Assistant Manager
• Log all incoming purchase requests and outgoing documents to logbook for easy traceability
• Forward approved purchase orders to suppliers on time to avoid delays on delivery
• Ensure prompt routing of purchase orders from/to approval
• Monitor approved purchase orders to ensure timely forwarding to suppliers and avoid delayed delivery
• Timely update of PO status monitoring on excel file database
• Ensure payment due to suppliers has been requested and funding requests to Treasury Department submitted every Wednesday
• Timely update of suppliers' masterlist
• Maintain systematic filing of purchase orders per month based on purchase order series number
• Send weekly reports to Assistant Manager on PO approval status and date when faxed/emailed to supplier

About you

• Graduate of business administration or any related program
• Computer literate
• At least 1 year experience in purchasing or procurement