Purchasing Assistant

Job Scope / Duties and Responsibilities

1. Research and identify potential vendors or suppliers based on the Company’s requirements.
2. Prepare and issue Purchase Orders in accordance with approved purchase requests.
3. Update, maintain, and properly file purchasing records and related documents.
4. Prepare cost analysis and comparison reports to support purchasing decisions.
5. Track orders and follow up with vendors to ensure timely delivery of goods or services.
6. Prepare monthly purchasing reports for Management’s review.
7. Prepare and maintain petty cash reports with proper supporting documents.
8. Perform any other ad-hoc duties or tasks as assigned by the immediate superior or Management from time to time.

Job Requirements

1. Candidate must possess at least SPM, Diploma / Certificate in Purchasing, Business Administration, Accounting, Supply Chain Management, or any related field.
2. Preferably with working experience in purchasing, procurement, administration, or a related field.
3. Able to prepare purchase orders, reports, records, and basic cost analysis.
4. Good follow-up skills and able to coordinate with vendors to ensure timely delivery.
5. Responsible, organised, detail-oriented, and able to work independently.
6. Basic computer knowledge, especially Microsoft Excel, Word, and email.