Purchasing Assistant

We are looking for a detail-oriented and proactive Purchasing Assistant to support our purchasing and inventory activities. The role will focus on supplier coordination, purchase order processing, stock monitoring, and ensuring timely movement of products from suppliers to the warehouse.

Key Responsibilities

• Assist inproduct sourcing and supplier coordination, including gathering and comparing quotations, product details, and availability
• Support the sourcing of new products and apparel designs based on market trends and business requirements
• Coordinate with suppliers regarding product samples, specifications, pricing, and production requirements
• Prepare and process purchase orders (POs) for new products and replenishment items
• Monitor inventory levels and identify products that require restocking or replenishment
• Follow up with suppliers regarding order status, production progress, and delivery schedules
• Coordinate with suppliers and warehouse teams to ensure timely receiving of products
• Monitor product movement and maintain updated purchasing and inventory records
• Assist in checking product quantity and specifications upon arrival
• Prepare and update purchasing, inventory, and supplier monitoring reports
• Coordinate with internal teams regarding stock availability, delivery concerns, and purchasing requirements
• Assist in addressing supplier, delivery, and order-related concerns
• Perform other purchasing, supply chain, and administrative tasks as assigned

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Merchandising, Fashion, Garments, or a related field
• Fresh graduates are welcome to apply; experience in purchasing, sourcing, merchandising, procurement, or supply chain is an advantage
• Strong interest in fashion, apparel, product sourcing, and market trends is a plus
• Knowledge of ERP, inventory management, or purchasing systems is an advantage
• Strong organizational, analytical, and problem-solving skills
• Good communication and supplier coordination skills
• Detail-oriented and able to maintain accurate records and reports
• Able to manage multiple tasks and follow up on orders and deliveries
• Willing to work with reports, inventory monitoring, and performance targets