Purchasing Assistant

Key Responsibilities

• Raw material procurement – Assist in sourcing and purchasing ingredients, packaging, and supplies required for daily food production.
• Supplier coordination – Communicate with vendors to confirm specifications, delivery schedules, and resolve discrepancies.
• Inventory monitoring – Track ingredient and packaging stock levels, ensuring timely replenishment to avoid production delays.
• Food safety compliance – Ensure all purchased items meet HACCP, GMP, and ISO 22000 standards.
• Documentation management – Maintain accurate purchasing records, supplier certifications, and audit-ready files.
• Cost tracking – Support budget monitoring and prepare reports on purchasing expenses.
• Cross-department collaboration – Work closely with production, quality assurance, and warehouse teams to align purchasing with operational needs.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain, Food Technology, or related field (preferred).
• 1–2 years of experience in purchasing, preferably in food manufacturing or commissary operations.
• Knowledge of food safety standards (HACCP, GMP, ISO 22000).
• Strong organizational and communication skills.
• Proficiency in MS Office and ERP systems.

Work Environment

• Office-based with occasional supplier and commissary visits.
• Reports directly to the Purchasing Officer or Supply Chain Manager.