Purchasing Assistant

About the role

The Purchasing Assistant is responsible for supporting the procurement function by ensuring the timely and cost-efficient acquisition of goods and services required by the organization. The role handles administrative procurement tasks, purchase order processing, supplier coordination, inventory monitoring, and basic market research. The position ensures that procurement activities are properly documented, compliant with company procedures, and aligned with operational and business requirements.

Key responsibilities

• Ensure proper creation and processing of purchase requisitions and purchase orders
• Track delivery schedules and coordinate with suppliers to ensure on-time delivery
• Assist in resolving procurement-related issues such as delays, shortages, or discrepancies
• Maintain supplier database and update vendor records as necessary
• Support day-to-day procurement operations to ensure continuous supply availability
• Monitor stock levels and coordinate replenishment requirements with relevant departments
• Assist in preventing overstocking and stockouts through timely procurement actions
• Coordinate with suppliers regarding pricing, availability, and delivery terms
• Maintain complete and accurate procurement records, including purchase orders and supplier documents
• Prepare procurement status reports and inventory-related updates as required

About you

• Bachelor's degree in Industrial Engineering, or any related business-related course
• At least one (1) year of experience in procurement, purchasing, supply chain, vendor management, or related field
• Proficient in Google Sheets and other Google Workspace applications
• Strong written and verbal communication skills
• Detail-oriented, deadline-driven, and highly organized
• Able to work independently with minimal supervision and as part of a team
• Strong analytical skills and ability to handle multiple tasks simultaneously