Purchasing Assistant

Responsibilities:

• Assist in preparing purchase orders and processing requisitions from various departments and stores within the restaurant group

• Maintain and update supplier databases, including contact information, pricing, and performance records

• Monitor inventory levels and assist in identifying purchasing needs based on stock requirements and forecasts

• Support the coordination of deliveries, including receiving, inspection, and verification of goods against purchase orders

• Maintain accurate records of purchases, invoices, and payment documentation

• Communicate with suppliers regarding order status, delivery schedules, and any issues or discrepancies

• Assist in preparing reports on purchasing activities, costs, and supplier performance

• Support the development and maintenance of supplier relationships and contribute to negotiations where appropriate

• Ensure compliance with company purchasing policies and procedures

• Handle administrative tasks related to the procurement process, including filing, data entry, and correspondence

Requirements:

• Bachelors degree graduate of Business courses or it's equivalent qualification or work a related field is preferred
• Proven work experience in a purchasing, procurement, or inventory support role, preferably within the food service or hospitality industry
• Proficiency with Microsoft Office applications (particularly Excel) and familiarity with inventory management or procurement software systems is an advantage
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively
• Excellent attention to detail and accuracy in data entry and record-keeping
• Solid communication skills, both written and verbal, with the ability to interact professionally with suppliers and internal stakeholders
• Basic understanding of supply chain principles and purchasing practices
• Ability to work collaboratively within a team environment and take initiative when needed
• Trustworthiness and integrity in handling financial transactions and confidential information
• Flexibility and willingness to adapt to changing business needs and priorities
• can work under pressure
• willing to work 6 days a week