PURCHASING ASSISTANT

BreadTalk is a Singaporean lifestyle brand that has gained international appeal for its Boutique Bakery Concept, and we aim to expand and open more branches nationwide. We are looking for a Purchasing Assistant who supports the purchasing department in sourcing, ordering, and monitoring goods, materials, and services needed by the company. The role involves coordinating with suppliers, preparing purchase documents, tracking deliveries, and maintaining accurate purchasing records.

KEY RESPONSIBILITIES:

• Assist in preparing and processing purchase orders (POs) based on approved requests.
• Request and compare quotations, prices, and terms from different suppliers.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and payment terms.
• Monitor the status of purchase orders and follow up on pending and delayed deliveries.
• Receive and verify purchasing documents such as quotations, purchase orders, delivery receipts, invoices, and official receipts.
• Maintain accurate and updated purchasing records, supplier information, and inventory-related documents.
• Coordinate with the warehouse, accounting, operations, and other departments regarding purchasing requirements.
• Assist in evaluating and maintaining good relationships with suppliers.
• Check delivered items against purchase orders and supporting documents for accuracy.
• Help ensure that purchases comply with company policies, approved budgets, and required specifications.
• Prepare purchasing reports and summaries as requested by the Purchasing Officer or Manager.
• Monitor stock levels and assist in identifying items that need replenishment.
• Perform administrative tasks such as filing, data entry, encoding, and document organization.
• Assist in resolving discrepancies involving orders, deliveries, invoices, or incorrect items.
• Perform other purchasing-related duties assigned by management.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Accounting, or a related field; relevant experience may also be considered.
• Previous experience in purchasing, procurement, inventory, or administrative work is an advantage.
• Knowledge of basic purchasing and procurement procedures.
• Good communication, negotiation, organization, and time-management skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Detail-oriented and able to maintain accurate records.
• Able to work independently and coordinate effectively with suppliers and internal departments.
• Honest, reliable, and able to handle confidential company information.
• Willing to learn and work in a fast-paced environment.