Purchasing Assistant

KEY RESPONSIBILITIES

Purchasing & Supplier Coordination

• Prepare quotations, purchase orders (POs), and other purchasing-related documents accurately and efficiently.
• Coordinate with suppliers and internal departments to ensure timely procurement and delivery of goods and services.
• Monitor stock requirements and ensure branches and stockists receive the necessary inventory in a timely manner.
• Follow up on stock availability, delivery schedules, and supplier appointments to support operational needs.
• Maintain positive working relationships with suppliers and assist in resolving purchasing-related issues.

Inventory & Asset Management

• Maintain accurate inventory records and purchasing documentation.
• Monitor stock movements and support inventory tracking and reconciliation activities.
• Ensure office and branch asset registers are updated and properly maintained.
• Assist in stock planning and inventory control to minimize shortages and excess stock.

Payment & Documentation Support

• Verify supplier invoices, delivery orders, and supporting documents before payment processing.
• Assist in coordinating supplier payment documentation and submission.
• Ensure all purchasing, inventory, and supplier records are properly filed and maintained for audit and reference purposes.
• Maintain systematic record-keeping and document control practices.

Administrative Support

• Provide administrative support for daily purchasing and inventory operations.
• Prepare reports, records, and documentation as required by management.
• Assist with ad-hoc and operational tasks as directed by the Management team.

REQUIREMENTS

Qualifications

• Diploma or bachelor’s degree in Procurement, Supply Chain Management, Purchasing, Business Administration, or a related field.
• Fresh graduates are encouraged to apply.

Skills & Competencies

• Strong organizational, coordination, and time management skills.
• High attention to detail and accuracy in documentation.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Good communication and interpersonal skills.
• Ability to multitask and work effectively in a fast-paced environment.
• Able to work independently as well as collaboratively within a team.

Working Requirements

• Candidates who are willing and able to work on weekends (Saturday and Sunday) will have an added advantage.
• Rest days will be provided on weekdays in accordance with the company's work schedule.