Purchasing Assistant

The Purchasing Assistant plays a crucial role in supporting the procurement process within Wallem Philippines Shipping Inc. (WPSI). You will be responsible for assisting the Purchasing Officer in sourcing goods and services, processing purchase orders, and maintaining accurate records. Your focus will be on efficiency, accuracy, and ensuring the timely delivery of required goods and services.

RESPONSIBILITIES:

Purchase Order Processing:

• Verify the accuracy and completeness of purchase requests.
• Prepare purchase orders upon approval of purchase requests.
• Conduct market research and canvass orders from at least three suppliers.
• Monitor order deadlines and ensure timely delivery of goods and services.
• Report any discrepancies between ordered items and actual deliveries to the Purchasing Officer.

Supplier Management:

• Maintain a healthy pool of qualified suppliers.
• Coordinate with suppliers for accreditation requirements.
• Coordinate with suppliers regarding order status, delivery schedules, and any issues that may arise.

Record Keeping and Inventory Management:

• Update departments concerned on the status of purchase requests.
• Ensure proper documentation of the release of items or services to departments.
• Maintain accurate inventory and other relevant records of supplies and materials.

Invoice Processing:

• Receive and verify invoices and billing statements from suppliers.
• Ensure the accuracy of charges before endorsing invoices to the Purchasing Officer.

QUALIFICATIONS:

• College/University Graduate
• Strong organizational and time management skills.
• High-average communication skills (both written and verbal) and reading comprehension
• Strong analytical, listening, and proofreading skills
• Above-average computer literacy (proficient in Microsoft Office Suite, email, and relevant software).
• Negotiation skills on Quality, Price and Delivery.
• Attention to detail and accuracy.
• Team Player, Resilient, Trustworthy, Proactive, Focused, Level-Headed.