Purchasing Assistant

Job Purpose:

To provide administrative and operational support to the Purchasing department by assisting in purchasing activities, processing purchase orders, coordinating with suppliers and maintaining accurate purchasing records to ensure the timely and cost-effective supply of materials and services.

Key Accountabilities:

• Assist in preparing and issuing Purchase Orders (POs) based on approved Purchase Requisitions (PRs).
• Source quotations from approved suppliers and compare pricing, quality and delivery terms.
• Follow up with suppliers on order confirmation and delivery schedules.
• Monitor outstanding purchase orders and expedite deliveries when required.
• Verify supplier invoices against records, supplier database and procurement documentation.
• Support supplier evaluation and performance monitoring.
• Assist in identifying potential new suppliers and maintaining approved vendor lists.
• Ensure purchasing activities comply with company policies, procedures and quality standards.
• Prepare purchasing reports and other documentation as required.
• Perform other purchasing and administrative duties assigned by HOD/Manager.

Requirements:

• Diploma or Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, Logistics or any related field.
• 1-3 years of experience in purchasing, procurement, supply chain operations.
• Experience in manufacturing environment is an advantage.
• Fresh graduates with relevant internship may be considered.
• Basic negotiation and problem solving skills.
• Good communication and interpersonal skills.
• Willing to be based in Best Crete - 8, Jalan Trompet 33/8, Seksyen 33, 40400 Shah Alam, Selangor