Purchasing Assistant

Qualifications:

• Graduate of Operations Management or any Business or Office related course
• With good scholastic records
• Fresh Graduates are welcome to apply
• No experience required (you will be trained while being employed)
• Knowledge or experience regarding logistics/supply and/or delivery scheduling is preferred but not required

Job Description:

• Performs duties consistent with the corporate vision, mission, and core values of the Company.
• Assists in sourcing prospective regular and alternative suppliers for administrative and production requirements.
• Supports the evaluation and accreditation of suppliers by gathering necessary documents and conducting preliminary background checks as required.
• Assists in coordinating supplier audits and maintaining records related to supplier accreditation and re-accreditation.
• Maintains and regularly updates the master list of accredited suppliers.
• Receives and reviews purchase requisitions and supporting documents from requesting departments for completeness prior to processing.
• Assists in canvassing prices, securing supplier quotations, and preparing comparison sheets for review by the Procurement Officer or Supervisor.
• Coordinates with suppliers regarding quotations, order confirmations, delivery schedules, and other procurement-related concerns.
• Monitors the status of purchase requests, purchase orders, and deliveries, and provides updates to concerned departments as needed.
• Assists in the preparation and processing of procurement documents, including purchase orders, request for quotations, supplier accreditation forms, and related records.
• Provides administrative support for importation-related documentation and coordinates with banks, brokers, shipping lines, and regulatory agencies when necessary.
• Maintains organized and updated files of procurement documents and supplier records.
• Assists in the preparation of procurement reports, including transaction summaries, delivery status updates, and other reports as may be required.
• Coordinates with suppliers regarding product returns, replacements, and delivery discrepancies.
• Performs other related duties and responsibilities that may be assigned from time to time.