Purchasing Assistant

About the role

This is a purchasing and procurement support role focused on sourcing, order management, supplier coordination, and documentation. You will assist in obtaining quotations, processing purchase orders, tracking deliveries, and maintaining accurate purchasing records while supporting inventory and administrative functions.

Key responsibilities

• Assist in sourcing and obtaining quotations from suppliers
• Prepare and process Purchase Requisitions (PR), Purchase Orders (PO) and related purchasing documents
• Compare supplier quotations based on price, quality, availability and delivery terms
• Follow up with suppliers on pricing, product availability and delivery schedules
• Track purchase orders from ordering until delivery
• Maintain good communication and working relationships with suppliers
• Follow up on outstanding orders, delayed deliveries, backorders and discrepancies
• Maintain accurate purchasing records, supplier information, quotations, POs, delivery orders and invoices
• Liaise with store or relevant departments regarding stock requirements
• Assist in monitoring purchasing costs and sourcing suitable alternatives where applicable

About you

• Minimum SPM / Diploma in Purchasing, Supply Chain, Business Administration or a related field
• Preferably 1–2 years of experience in purchasing, procurement, administration or a related position
• Good communication, coordination and negotiation skills
• Good knowledge of Microsoft Excel, Word and other basic office applications
• Able to communicate effectively with suppliers and internal departments
• Good attention to detail and documentation skills
• Able to manage multiple orders and follow up within required timelines
• Responsible, organised and able to work independently
• Knowledge of purchasing processes, inventory or construction/material procurement will be an added advantage
• Ability to speak and communicate in Mandarin/Chinese is highly preferred