Purchasing Assistant

About the role

We are seeking a Purchasing Assistant to join our company in Miri, Sarawak. This is a full-time position that plays a vital role in supporting our procurement operations and ensuring efficient inventory management across our manufacturing and logistics operations. As a Purchasing Assistant, you will work closely with our procurement team to facilitate the acquisition of materials, equipment and services that keep our operations running smoothly. This position offers an excellent opportunity to develop your expertise in purchasing, procurement and inventory management within a dynamic manufacturing environment.

Key responsibilities

• Processing purchase requisitions and preparing purchase orders for suppliers in accordance with company procedures and budgetary guidelines
• Maintaining and updating supplier databases, contact information and performance records
• Coordinating with suppliers to track delivery schedules, monitor order status and resolve any discrepancies or delays
• Assisting in the preparation of purchase contracts and negotiating terms with suppliers under the guidance of senior procurement staff
• Conducting price comparisons and analyzing quotes from multiple suppliers to ensure cost-effectiveness and value for money
• Supporting inventory management by monitoring stock levels, identifying shortages and escalating urgent requirements
• Maintaining accurate records of purchase orders, invoices, delivery notes and related documentation
• Liaising between internal departments and external suppliers to ensure clear communication and timely resolution of procurement issues
• Assisting with goods receipt procedures and verifying that deliveries match purchase orders in terms of quantity and quality
• Supporting the preparation of procurement reports and maintaining purchasing metrics and performance indicators

What we're looking for

• A Secondary School Diploma or equivalent qualification, with additional qualifications in business administration, procurement or supply chain management being advantageous
• Proven experience in a purchasing, procurement or inventory role, ideally within manufacturing, transport or logistics environments
• Strong proficiency in Microsoft Office applications, particularly Excel and Word, with experience in procurement software systems being beneficial
• Excellent organizational and time management skills with the ability to manage multiple tasks and priorities simultaneously
• Strong attention to detail and accuracy in data entry and record-keeping
• Effective communication skills, both written and verbal, with the ability to liaise confidently with suppliers and internal stakeholders
• A methodical approach to problem-solving and the ability to identify inefficiencies in purchasing processes
• Reliability, integrity and a strong commitment to accuracy in financial and procurement matters
• Familiarity with inventory management systems and procurement best practices
• The ability to work collaboratively within a team environment and support colleagues effectively

Apply now

If you believe you have the skills and experience to succeed as a Purchasing Assistant, we would like to hear from you. Please submit your application including your CV and a cover letter outlining your relevant experience and why you are interested in this role. Join our team and contribute to the success of our organization in Miri, Sarawak.