Purchasing Assistant

Primary Roles & Responsibilities (KPI-Measurable)

• Manage and coordinate procurement activities from supplier sourcing, quotation, purchase order, delivery follow-up, and goods receipt to ensure required materials and products are obtained on time.
• Source and evaluate suppliers based on pricing, quality, availability, reliability, and delivery capability to achieve the Company's purchasing requirements and budget.
• Negotiate and monitor purchasing costs by obtaining competitive quotations, negotiating pricing and terms, and identifying cost-saving opportunities for company products and materials.
• Monitor inventory and stock requirements by reviewing stock levels, usage, and purchasing requirements to minimize stock shortages and ensure materials are available when required.
• Maintain accurate procurement records and reports by compiling monthly purchasing data and ensuring PO, DO, GR and other related documents are complete, properly recorded, and ready for month-end closing.

Secondary Roles & Responsibilities (Supporting Functions)

• Maintain good working relationships with suppliers, internal departments, clients, and other relevant parties to ensure smooth communication and timely resolution of purchasing and delivery issues.
• Follow up on outstanding purchases and deliveries by coordinating with suppliers and relevant departments regarding delivery status, quantity, quality, and other procurement-related matters.
• Assist the Purchasing Manager and Top Management with procurement-related analysis, special purchases, supplier matters, and other duties or ad-hoc tasks as required.

Job Requirements

• Diploma/Degree in Purchasing, Supply Chain, Business Administration, or related field.
• Relevant purchasing/procurement experience is preferred.
• Experience in construction, machinery, spare parts, or material purchasing is an advantage.
• Good negotiation and communication skills.
• Familiar with Microsoft Office, especially Excel.
• Good documentation and record-keeping skills.
• Responsible, organized, and detail-oriented.