PURCHASING ASSISTANT

Job Responsibility: -

1. Assisting in the development of purchase orders and sending them to suppliers
2. Monitoring and tracking supplier deliveries to ensure timely receipt of goods or services
3. Maintaining accurate records of all procurement-related activities
4. Communicating with suppliers regarding pricing, product availability, and delivery schedules
5. Helping to research potential suppliers and compare their products, prices, and services
6. Assisting with the resolution of invoice discrepancies and disputes
7. Helping to ensure compliance with all company procurement policies and procedures
8. Preparing and maintaining purchasing reports for review by management
9. Issue purchase orders to suppliers, distributors and manufacturers
10. Ensure that orders received are accurate
11. Ensure goods received are not damaged
12. Handle goods throughout the purchasing process
13. Work closely with relevant departments to ensure products purchased are in line with the needs of the company
14. Maintain current awareness of industry market trends.

Skill and requirement: -

1. Excellent verbal and written communication skills
2. Advanced computer skills and experience in computerized inventory systems
3. Ability to communicate effectively with vendors and customers as needed, resolving issues if needed
4. Knowledge of inventory control techniques, making sure that all goods are kept well-stocked for maximum efficiency of business or department, that there are no shortages or over-stock situations, etc.
5. Must be able to discuss problems with supervisor and work with the team to resolve them in a timely manner whenever needed
6. Ability to work with other personnel and handle customers in a professional manner, offering recommendations and suggestions as needed
7. Must be able to handle responsibility for keeping records of materials used in the office and stores
8. Must be able to maintain an effective system which will make sure that there are no shortages or over-stock situations in relation to purchases, sales or materials held within the storage room/warehouse.