Purchasing Assistant

Position Summary

The Purchasing Assistant supports the procurement of construction materials, equipment, and services by sourcing suppliers, processing purchase requests, monitoring deliveries, and ensuring cost-effective and timely procurement in line with project schedules.

Key Responsibilities

1. Procurement & Supplier Coordination

• Source construction materials, tools, equipment, and subcontractor services.
• Request, compare, and evaluate supplier quotations.
• Prepare purchase orders (POs) and coordinate approvals.
• Maintain supplier database and price lists.

2. Cost Control & Budget Support

• Assist in cost comparison, negotiation, and savings tracking.
• Monitor budget limits and project cost allocations.
• Support cost engineers and project managers with procurement data.

3. Delivery & Inventory Monitoring

• Track delivery schedules and ensure timely receipt of materials.
• Coordinate with warehouse and site engineers regarding material requirements.
• Resolve delivery discrepancies, damages, and shortages.

4. Documentation & Compliance

• Maintain procurement records: PRs, POs, delivery receipts, invoices, and contracts.
• Ensure compliance with company procurement policies and audit requirements.
• Assist in supplier accreditation and performance evaluation.

5. Coordination & Reporting

• Prepare procurement status reports and material tracking logs.
• Coordinate with site teams, warehouse, and finance for payment processing.
• Attend project meetings when required.

Qualifications

• Bachelor’s Degree in Business, Supply Chain, Engineering, or related field.
• At least 1–3 years experience in purchasing/procurement, preferably in construction.
• Knowledge of construction materials, suppliers, and procurement processes.
• Proficient in MS Excel, Word
• Strong negotiation, communication, and organizational skills.

Job Type: Full-time

Pay: Php20,000.00 - Php25,000.00 per month

Work Location: In person