Purchasing Assistant

1. Vendor Management:

o Identify and evaluate potential suppliers and negotiate terms of agreements, including pricing, delivery timelines, and quality of goods.

o Maintain strong relationships with suppliers to ensure long-term collaboration and resolve any issues related to supply delays or quality concerns.

2. Procurement Planning:

o Collaborate with department heads and project managers to identify purchasing needs and forecast inventory requirements.

o Create and manage purchase orders and ensure that requisitions are completed in a timely and efficient manner.

3. Cost Management:

o Negotiate pricing, terms, and conditions with suppliers to secure the most favorable terms.

o Monitor market trends to source products that meet the company's budgetary constraints while maintaining quality.

4. Inventory Control:

o Monitor inventory levels and coordinate with the warehouse team to ensure materials and supplies are available to meet operational needs.

o Conduct periodic audits of purchased goods and manage stock levels to avoid overstocking or shortages.

5. Documentation and Compliance:

o Ensure all purchasing documentation, such as purchase orders, contracts, and receipts, are accurate and comply with company policies and industry standards.

o Maintain accurate and up-to-date records of all purchases and supplier contracts for audit and reporting purposes.

6. Quality Assurance:

o Ensure the quality of purchased goods and materials meet the company’s specifications and standards.

o Coordinate with relevant departments to resolve quality issues related to procured items.

7. Budgeting and Reporting:

o Prepare procurement budgets and provide regular reports on purchasing activities, including cost savings, supplier performance, and inventory status.

o Assist in developing procurement strategies to reduce costs and improve efficiency.

8. Compliance and Risk Management:

o Ensure all purchases comply with company policies and regulatory requirements.

o Identify and mitigate any risks associated with procurement processes, such as supply chain disruptions.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Accounting, or a related field
• 0 to 2 years in purchasing, procurement, inventory, or admin work
• Fresh graduates are often welcome for assistant-level positions
• Knowledge of the procurement process (purchase requests, purchase orders, canvassing, delivery follow-up)
• Strong negotiation and communication skills