Purchasing Assistant

JOB SUMMARY:

Assist the Purchasing Manager in the expedient processing of Purchase Orders and provide necessary support in his/her absence. In the absence of the Purchasing Manager, the Purchasing Assistant shall oversee and sign for Purchase orders that are within a specifically assigned limit, and assure that Purchase Orders receive the proper signatures and documentation before ordering products. Will become familiar with the Tribal/State Gaming Compact, National Indian Gaming Commission’s (NIGC) Minimum Internal Control Standards (MICS), the Tribal Gaming Code, Indian Gaming Regulatory Act (IGRA), the Bank Secrecy Act (BSA) Title 31, and Departmental Internal Controls and Job Instructions.

ESSENTIAL FUNCTIONS:

This job description does not constitute an employment agreement between the Tribe and the employee and is subject to change as the needs of the Tribe and requirements of the position change. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position.

Excellent interpersonal and communication skills, and a strong orientation to superior customer service.

Responsible for all filing, in alphabetical (or numerical, as required) sequence, all Purchase Orders and maintain any other filing systems in the Purchasing Department.

Check in deliveries and compare invoice numbers and packing slips/receipts against the original Purchase Order and rectify discrepancies.

Assist the Purchasing Agent in the Maintenance of YGA Contracts and Renewals.

Assist in the maintenance of inventory in the storage shed(s) and room.

Will perform other duties as assigned.

REQUIREMENTS:

High school diploma or GED, or ability to obtain within 1 year of date of hire.

Must pass a pre-employment drug screening and adhere to the Tribe/Gaming’s Drug and Alcohol Free Workplace Policy during the course of employment.

Must pass a background security check prior to and during the course of employment with the Tribe/Gaming Agency in order to meet the Tribal State Compact and/or Tribal Gaming Ordinance.

Must have a valid Arizona Driver’s License and be insurable under the Yavapai-Prescott Indian Tribe’s Auto Insurance Carrier.

Must adhere to all Tribal/Gaming Agency Personnel Policies and Procedures.

One year experience in Purchasing and/or Inventory Control.

One year of supervisory experience, preferably in the Purchasing area.

General knowledge of business accounting principles.

Knowledge of Microsoft Excel.

Self-reliant and capable of working independently as appropriate or necessary.

Must be well organized and have reliable, accurate attention to detail.

Must be able to file alpha-numerically.

Must maintain a high degree of confidentiality.

Must be able to lift, and periodically carry, up to 50 lbs.

Must be able to work flexible hours.

Full-time, benefited position, starting rate $13.50 - $17.95 per hour.

Must pass a background security check prior to and during the course of employment. Open until filled.

Yavapai Gaming Agency follows Indian Employment Preference Procedure which considers qualified applicants in this order: enrolled YPIT Tribal Members. applicants who are enrolled members of other Indian Tribes. all other qualified applicants.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Job Type: Full-time

Pay: $13.50 - $17.95 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Tell us why you feel you would be a great fit for this position.
• How did you hear about this position?
• Are you a current employee of YGA/YPIT?
• Are you a former employee of YGA/YPIT?
• Were you referred by a current YGA/YPIT employee? If so, please provide their name.
• Do you have at least a high school diploma or GED?
• Do you meet all of the minimum requirements for the position?

Experience:

• Purchasing: 1 year (Preferred)

Work Location: In person