Purchasing Assistant

The Purchasing Assistant is responsible for supporting procurement operations by sourcing and negotiating with suppliers, preparing purchasing documents, and monitoring the status of purchase requests and orders. The role also involves coordinating with internal departments and suppliers to ensure timely delivery, accurate documentation, and efficient processing of company requirements.

Responsibilities:

• Determines, negotiate, and secures from reliable vendors company requirements considering factors such as the quality, service, reciprocity and price offered. Negotiate pricing, delivery lead time, trade discounts, and credit terms from suppliers.

• Encodes forwarded pre-quote and its related acquisition pricing.

• Encodes and updates pre-quote status report on database.

• Coordinates with suppliers on demo units, site survey, and submits related documents for checking / approval.

• Prepares import/export documents.

• Consolidates files on RMA/claims of defective goods for shipment reference.

• Prepares and submit reference and export documents for checking.

• Coordinates with Warehouse Management, Units for packing and shipment.

• Assigns reference number to Purchase Requisition (PR) forms submitted by concerned employees.

• Encodes all submitted / approved PR on purchasing status report.

• Canvass all assigned PR.

• Prepares canvass sheet for approval of supervisor / head.

• Prepares purchase order (PO) from approved canvass sheet.

• Sends approved PO’s to suppliers for the confirmation.

• Segregates and files POs.

• Coordinates with suppliers expected delivery lead time.

• Ensures cleanliness and orderliness of the workplace while helping in the maintenance and observance of maximum security set by the company.

Qualifications:

• Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, or any related course
• With at least 1 year of experience in Purchasing, Procurement, or related administrative work; experience in the IT industry is an advantage
• Knowledgeable in purchasing processes including canvassing, supplier coordination, purchase requisition, and purchase order preparation
• Familiarity with import/export documentation, shipment processing, and inventory or warehouse coordination is preferred
• Proficient in Microsoft Office applications, especially Excel, and capable of preparing reports and maintaining accurate records
• With strong negotiation, communication, organizational, and multitasking skills with keen attention to detail

Join our team and build your career with a dynamic and growing organization! Send you resume to [email protected]

---

REMAX International is committed to continuously distribute and source high technology and state-of-the-art solutions to help the industry cope with the fast-paced challenging demands. Remax offers all imaginable technology product lines designed to provide equipment and solutions to keep the business conveniently and ultimately - profitable.