Purchasing Assistant

Key responsibilities

• Prepare Purchase Orders and liaise with suppliers to confirm or change orders in compliance with Company Procurement Policy and Procedures
• Collaborate with RPM Store and Production Team to ensure raw materials and packaging materials are available at minimum level, considering re-ordering requests to minimize obsolete and slow-moving stock
• Collaborate with relevant personnel on artwork status and communicate with suppliers on latest amendments and changes
• Follow up on orders to ensure timely delivery
• Source for and compare quotations from vendors and contractors for procurement of goods and services
• Manage supplier relations and negotiate with vendors for the best terms in pricing, quality, delivery and payment terms
• Review services, prices and contracts with vendors and advise Head of Department for improvement and propose alternative solutions for cost savings
• Compile invoices against Delivery Orders and Purchase Orders to be handed to Finance department
• Work closely with Finance Team to review payment terms annually with suppliers to generate cash flow improvements
• Prepare reports, analyze and update management on procurement activities and performance

Requirements:

• Minimum Diploma holder in any discipline
• At least two (2) years working experience in related field
• Computer literate and skilled in MS Office applications
• Proficient in English, Malay and Mandarin
• Good problem-solving skills
• Self-motivated with a positive working attitude
• Analytical, resourceful, team player and willing to multi-task
• Able to work under pressure and meet tight deadlines