Purchasing Assistant

We are looking for a Purchasing Assistant to support the company’s procurement activities by sourcing materials, coordinating with suppliers, processing purchase orders, and monitoring deliveries. The successful candidate will work closely with suppliers, the warehouse, and other internal departments to ensure that required materials, supplies, and equipment are available when needed.

Key Responsibilities:

• Source and purchase materials, supplies, equipment, and other items based on company requirements and specifications.
• Coordinate with suppliers to request and compare quotations, negotiate pricing and terms, and ensure competitive purchasing.
• Prepare and process Purchase Orders (POs) accurately and in a timely manner.
• Monitor and follow up on pending purchase orders to ensure on-time delivery.
• Coordinate with suppliers regarding order status, delivery schedules, product availability, and any issues or discrepancies.
• Coordinate with the warehouse and other departments regarding procurement requirements and material availability.
• Assist in monitoring inventory levels and identifying items that need replenishment.
• Maintain accurate and organized purchasing records, including quotations, purchase orders, delivery documents, and supplier information.
• Assist in evaluating and maintaining supplier relationships.
• Verify delivered items against purchase orders and coordinate with the concerned departments regarding shortages, damages, or discrepancies.
• Ensure purchasing activities follow company policies, procedures, and approval requirements.
• Prepare purchasing-related reports and documentation as needed.
• Perform other purchasing, procurement, and administrative tasks as assigned.
• Other assigned tasks.

Qualifications:

• Bachelor's Degree
• Knowledge of purchasing processes, supplier coordination, quotation comparison, and inventory monitoring.
• Strong negotiation, communication, and coordination skills.
• Proficient in Microsoft Office.
• Highly organized, detail-oriented, and able to manage multiple tasks and deadlines.
• Good analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Willing to coordinate with suppliers and conduct supplier visits or material procurement when necessary.
• Must be reliable, proactive, and able to maintain good working relationships with suppliers and internal departments.

Work Location: Cubao, Quezon City
Employment Type: Full-time | Onsite
WILLING TO START ASAP

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Free parking
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Application Question(s):

• Where are you currently residing and What is your estimated travel time from your current residence to our office in Cubao, Quezon City?
• What is your expected salary? Is it negotiable?

Work Location: In person