Purchasing Assistant

As a Purchasing Assistant, you will support the day-to-day purchasing and procurement activities of the organization. You will coordinate with suppliers and internal teams, process purchasing documents, monitor orders and deliveries, and ensure that procurement transactions are completed accurately and on time.

Key Responsibilities

• Validate purchase requests and supporting documents for accuracy and completeness.
• Prepare purchase orders, cost comparisons, payment requests, and other purchasing documents.
• Source and coordinate with suppliers for quotations, products, services, and other business requirements.
• Compare supplier quotations based on price, quality, terms, and availability.
• Assist in supplier negotiations and coordinate pricing and service requirements.
• Monitor purchase orders, deliveries, service schedules, and fulfillment timelines.
• Follow up with suppliers regarding orders, commitments, deliveries, and pending requirements.
• Coordinate with internal departments to complete purchasing and approval requirements.
• Assist in resolving supplier concerns such as delays, discrepancies, incomplete documents, and service issues.
• Support supplier accreditation and evaluation activities.
• Maintain organized purchasing records, supplier files, contracts, and transaction documents.
• Update procurement trackers, monitoring tools, and supplier databases.
• Prepare purchasing reports, status updates, and cost-related reports as needed.
• Coordinate payment and documentation requirements with Accounting and other concerned departments.
• Perform data entry, filing, and other administrative tasks related to purchasing and procurement.
• Perform other related duties that may be assigned from time to time.

Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, Marketing, Finance, or any related field.
• Preferably with 1–3 years of experience in purchasing, procurement, sourcing, or related roles.
• Experience in supplier sourcing, quotation comparison, purchasing coordination, or vendor management is an advantage.
• Knowledge of purchase orders, payment processing, quotation analysis, and procurement documentation.
• Familiarity with supplier coordination, delivery monitoring, and purchasing processes.
• Proficient in MS Excel and Google Sheets.
• Strong attention to detail and organizational skills.
• Good communication and coordination skills when dealing with suppliers and internal teams.
• Ability to manage multiple requests, transactions, and deadlines simultaneously.
• Proactive in following up on pending requirements and resolving purchasing-related concerns.
• Strong sense of accountability for the accuracy, completeness, and timely processing of purchasing transactions.

Perks and Benefits:

• Health Insurance
• Life Insurance
• Government-mandated Benefits
• Anytime Fitness Membership
• 12 Vacation Leave & 12 Sick Leave
• Employee Discount
• Company Event