Purchasing Assistant

JOB DUTIES & RESPONSIBILITIES:

• Conducts background investigation on business establishments before their accreditation as regular suppliers to the institution; ensures that all documentary requirements in support of application for accreditation are submitted; maintains updated listed of accredited suppliers.
• Receives and records approved purchase requisition forms from different departments; coordinates with the requisitioning parties for clarification of specifications on requisitioned items.
• Undertakes canvass on the items requisitioned, prepares canvass sheet, and endorses recommendation on preferred supplier to superiors for approval.
• Prepares purchase orders based on the selection and approval of suppliers from the canvass sheet and routes these through the authorized signatories.
• Undertakes preliminary negotiations or assists in negotiating for terms and conditions of purchase such as price, discounts, rebates, and credit lines.
• Undertakes actual purchases of requisitioned items on the basis of the approved purchase order; arranges for and follows up delivery or picks up items from suppliers.
• Locates and recommends substitute items for requisitioned items that are unavailable.
• Coordinates with the Finance Department for the preparation of check vouchers and the corresponding checks in payment of purchased items.
• Accomplishes cash advance forms to cover cash payment of emergency purchases; prepares liquidation report for cash advances drawn.
• Maintains ledgers reflecting purchase transactions covering names, addresses, and contact numbers of suppliers, specific products or services secured from them and the corresponding purchase costs.

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JOB REQUIREMENTS:

Academic Qualification/s:

• Graduate of at least a Bachelor's Degree in any related field.

Job Types: Full-time, Fresh graduate

Pay: From Php14,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• On-site parking
• Paid training
• Pay raise
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Experience:

• Purchasing Assistant: 1 year (Preferred)

Work Location: In person