Purchasing Assistant

Job Summary
The Purchasing Assistant supports the purchasing and procurement team in sourcing products, requesting quotations, comparing prices, coordinating with suppliers, monitoring orders, and maintaining accurate purchasing records. The role requires strong attention to detail, communication skills, organization, and the ability to manage multiple purchasing requests efficiently.

Key Responsibilities

• Assist in sourcing products, components, equipment, and other materials based on purchasing requirements.
• Search for potential suppliers locally and internationally and gather product information.
• Request and obtain quotations, product availability, lead times, and delivery information from suppliers.
• Compare supplier quotations, pricing, specifications, payment terms, shipping costs, and warranties.
• Coordinate with suppliers regarding product specifications, stock availability, pricing, discounts, and delivery schedules.
• Prepare and maintain Purchase Requests, Purchase Orders, quotation summaries, and purchasing reports.
• Monitor the status of pending quotations, orders, deliveries, and backorders.
• Follow up with suppliers to ensure timely processing and delivery of orders.
• Maintain an organized database of suppliers, product information, quotations, and purchasing transactions.
• Communicate with internal departments regarding purchasing requirements and order status.
• Assist in negotiating pricing, discounts, shipping terms, and other commercial conditions when applicable.
• Verify product descriptions, quantities, specifications, and prices before orders are finalized.
• Coordinate with accounting or finance regarding invoices, payment requirements, and supplier documents.
• Maintain confidentiality and accuracy of purchasing and supplier information.
• Perform other purchasing and administrative tasks as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing, Logistics, or a related field is preferred.
• Previous experience in purchasing, procurement, sourcing, purchasing administration, or supplier coordination is an advantage.
• Fresh graduates with strong organizational, communication, and analytical skills may be considered.
• Knowledge of local and international sourcing is an advantage.
• Proficient in Microsoft Excel, Google Sheets, Microsoft Office, and Google Workspace.
• Strong written and verbal communication skills.
• Good negotiation and supplier coordination skills.
• Strong attention to detail and accuracy.
• Able to compare quotations, prices, specifications, and supplier terms.
• Highly organized and able to manage multiple purchasing requests simultaneously.
• Able to work independently and meet deadlines.
• Willing to communicate with suppliers through email, phone, chat, and online platforms.
• Experience with e-commerce, online marketplaces, or procurement platforms is an advantage.
• Willing to work with local and international suppliers and different time zones, when required.

Preferred Skills

Technical Skills

• Procurement and sourcing
• Supplier research and evaluation
• Quotation comparison
• Purchase Order preparation
• Inventory and order monitoring
• Excel/Google Sheets
• Online product and supplier research
• Basic understanding of shipping and logistics

Soft Skills

• Attention to detail
• Negotiation
• Communication
• Time management
• Problem-solving
• Organization
• Follow-up and coordination
• Ability to prioritize tasks

Suggested experience level: 1–2 years of purchasing/procurement experience

Benefits:

• Work from home

Work Location: Remote